INFORMATION ON DATA PROCESSING.
The data provided by candidates, those contained in the resumé that they may send us and those that may be gathered as a result of their recruitment will be processed by ORIGINAL BUFF, S.A. (hereinafter, "ORIGINAL BUFF"), as the data controller whose details are listed below:
Corporate Name: ORIGINAL BUFF, S.A.
Address: Calle França número 16, Igualada, 08700 (Barcelona)
Phone number: 93 805 48 61
Email: buff@buff.com
Data Protection Officer: dpo@buff.com
This data will be processed in order to proceed with and manage your application. The legal basis for processing your data is your consent (Art. 6.1 a) and the application of pre-contractual measures at the candidate's request (Art. 6.1 b) EU Regulation 2016/679.
By submitting an application through our recruitment page, candidates explicitly indicate their interest in working with us.
Specifically, we will collect the following data:
● Full name
● Email address
● Telephone number
● LinkedIn profile (optional)
● How you found out about us
Over the course of the recruitment process, the candidate may also submit relevant documents, such as a cover letter, resumé and qualifications, which may also contain personal data such as date of birth, address, etc.
Likewise, collecting the above data is absolutely necessary for processing your application. No automated decisions will be made about them.
Only those third parties to whom ORIGINAL BUFF is legally obliged to provide such data and the companies to which internal management services of the company have been entrusted (audits, hosting and mailing, among others) will have access to the data. Specifically, the data provided as part of the application is transmitted using TLS encryption and stored in a database. This database is operated by Personio GmbH, which is the distributor of an applicant and human resources management software (https://www.personio.es/legal-notice/). In this context, Personio is our processor, pursuant to the provisions of Article 28 of the GDPR. The basis for the processing is the execution of the data processing agreement (DPA) entered into between us, as data controllers, and Personio.
ORIGINAL BUFF may communicate the candidate's personal data to the companies of the Group to which it belongs, both within and outside the European Union and the European Economic Area. In these cases, international data transfers will be carried out with the guarantees set forth in the applicable regulations.
Specifically, ORIGINAL BUFF may communicate personal data to its subsidiaries—BUFF GmbH (Germany), BUFF Inc (USA), BUFF Canada Ltd (Canada) and BUFF UK Ltd (UK), BUFF France Eurl, and Buff Italy Srl—to enable the candidate to participate in recruitment processes that may be conducted by these subsidiaries. If they are located outside the European Union and European Economic Area, international data transfers will be made in these cases with the guarantees set forth in the applicable regulations.
Personal data will be processed only for as long as they are necessary, useful and relevant and, in any event, for a period not exceeding 1 year after the end of the recruitment process, notwithstanding longer periods of processing in the event that it is required to comply with legal obligations or for the defense of claims. Once the relationship is terminated, the data will be deleted or anonymized, and will only be available as metadata without direct personal reference for statistical purposes (for example, percentage of women and men in the applications received, number of applications per period, etc.).
Additionally, we reserve the right to store the candidate's data and include it in our talent pool for a period of no more than 1 year after the recruitment process has been completed, for the purpose of identifying any other position that may be of interest to the candidate. This also applies, for example, to applications for training or internship positions. By accepting the Privacy Policy, the candidate expressly consents to the possible storage of his/her data for a longer period of time and their inclusion in our talent database.
If, over the course of the recruitment process, the candidate receives a contract proposal and accepts it, the personal data collected during the recruitment process will be stored at least for the duration of the employment relationship.
Likewise, candidates may exercise their rights, among others, of access, rectification and deletion of data, as well as request that the processing of their personal data be limited, oppose the processing and request the portability of their data, by sending a letter to the address indicated above or by email to our Data Protection Officer - dpo@buff.com. In any case, the candidate has the right to file a complaint before the Competent Data Protection Authority, which in Spain is the Spanish Data Protection Agency in relation to the processing that ORIGINAL BUFF conducts.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.